Privacy & Cookie Policy

Data we collect about you

Swansea University is the Data Controller that collects and manages your data when you use the Asset Management webpages. Our address is Singleton Park, Swansea, SA2 8PP.

We collect your data to help us run the website and to provide you with the services that you have asked for. We use your information to allow us to manage:

  • Your ability to login
  • The content on the webpages
  • Auditing content, uploads and amendments
  • Our email correspondence with you communicating site activity notifications, service-wide announcements and specific user issues.

The personal information that we hold about you is:

  • Name
  • Address
  • Body you represent
  • Email address
  • Partial IP address etc etc

We will not share your personal information with third parties without your permission. We do not profile you or make automated decisions based on your data.

Our legal basis for processing your data is consent where you input your information voluntarily to use the site or on the basis of a legitimate interest where we contact you in relation to our services.

If you choose to delete your account, we may keep copy records to fulfil our audit obligations. Other than this your data will be held for a period of 3 years before it is permanently deleted.

Information which you provide to us will ordinarily be stored on our secure servers in the UK.

By submitting personal information and using our site, you agree to the storing and processing of your data.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

On rare occasions if there is a legal duty to disclose your personal information we would do so in order to comply with a legal obligation.

Other parties that may have access to your information - Cookies

Google Analytics

We use Google Analytics to track the performance of our website and patterns in use. We do not link statistics collected by Google Analytics to personally identifiable information. Our analytics tracker does not store or process the full IP address of users, so we only get a rough location of where our users are accessing our site from.

Should you wish to opt out of Google Analytics you are able to do this by adjusting your browser settings. Further information is available here: Cookies and Google Analytics.

Google also publishes a browser add-on that will stop cookie information for Google Analytics being stored: Google Analytics opt-out browser add-on.

None of the information we gather via cookies identifies you as an individual – it is entirely anonymous.

Withdrawing consent for us to hold your data

You can change your mind at any time about how we contact you, how we process your information, or ask us to stop contacting you altogether by contacting our helpdesk. Just contact us at

We will be proactive in keeping our records up to date and will aim to action all changes to communication preferences within ten working days.

Your Rights

You have a number of information rights that protect your data. We are committed to supporting these rights.

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Please visit the University Data Protection webpages for further information in relation to your rights.

Any requests or objections should be made in writing to the University Data Protection Officer:-

University Compliance Officer (FOI/DP)
Vice-Chancellor’s Office
Swansea University
Singleton Park


How to make a complaint

If you are unhappy with the way in which your personal data has been processed you may in the first instance contact the University Data Protection Officer using the contact details above.

If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: –

Information Commissioner’s Office
Wycliffe House
Water Lane

Changes to the Policy

This notice may be changed by updating this page.

Version 1.0 | 26/05/2020